Email has become an indispensable tool for communication in our daily lives. Unfortunately, spam has become a constant annoyance with the widespread use of email. Spam emails not only waste our time but can also pose a security risk to our personal information. Fortunately, there are ways to filter out these emails using email rules automatically. In this article, I will explore how to set up email rules to automatically send spam with certain keywords and phrases straight to your bin.
Step 1: Identify the Keywords and Phrases
The first step is to identify the keywords and phrases commonly used in spam emails. Some common examples include “free,” “win,” “sale,” “discount,” “money,” “cash,” and “earn.” Keep in mind that spammers are constantly changing their tactics, so it’s essential to stay up-to-date on the latest spam techniques. I also include phrases such as “Greeting for the day” and “I am just reaching out” which are ridiculously common in them I receive.
Step 2: Create a New Rule
Once you have identified the keywords and phrases, you need to create a new rule in your email client. The exact process will depend on your email client, but most clients will have a “rules” or “filters” option in the settings menu.
Step 3: Add the Keywords and Phrases to the Rule
In the new rule, you will need to specify the conditions that will trigger the rule. For example, you might choose to trigger the rule when an email contains any of the keywords or phrases you identified earlier. Alternatively, you might trigger the rule when an email comes from a specific sender or contains a specific subject line.
Step 4: Choose the Action
After you have specified the conditions, you need to choose the action that the rule will take. In this case, you will want to choose the action of sending the email straight to your bin. Depending on your email client, the action might be labelled as “delete,” “move to trash,” or “send to junk.”
Step 5: Save the Rule
Finally, you need to save the rule. Once you have saved the rule, it will automatically filter out any emails that meet the specified conditions and send them straight to your bin.
Conclusion
Setting up email rules to automatically filter out spam emails with certain keywords and phrases can save you a lot of time and frustration. It stops you from being distracted by unwanted interruptions whilst working. It’s important to note that spammers constantly change their tactics, so you must stay up-to-date on the latest spam techniques and adjust your rules accordingly. With a little effort and diligence, you can keep your inbox free of spam and focus on the emails that matter most.
